Cloud computing has transformed the way we do business. At least 95% of companies use some form of cloud services, be it cloud platforms, storage, applications, or a combination. For those companies in the staffing industry, cloud staffing software should be part of that equation. The value provided in increased security, mobility, performance, and scalability offers comprehensive value to staffing companies that use their staffing software to the fullest.

Here are some of the most advantageous benefits of using cloud staffing software compared to full enterprise software.

1.) Higher Level Disaster Recovery and Security
Keeping personnel data secure can be an expensive process. Backups, secure hardware, trained IT security professionals, and other security measures increase costs faster than you can say “data breach,” especially as cyber threats continue to multiply at an alarming rate. Last year’s worrying rise in ransomware—costing businesses worldwide $1 billion in ransom payments—makes a robust security and disaster recovery response top of mind for staffing companies.

The right cloud staffing software should help your security and disaster recovery options. Your software should implement and encourage your employees to use as many IT security best practices as possible. Some staff software requires users to create complex passwords from a combination of upper and lower case letters, numbers, and special characters before being approved. Also, you should know that your staff software partner is using a team of system engineers who prioritize thorough work and security best practices to deny backdoor access to hackers in the first place.

Your staff software must use a Tier 4 data center that offers some of the highest uptime and security options of any hosting environment. For a data center to receive this level of accreditation, there must be a fault-tolerant site infrastructure that, through dedicated electrical energy storage and distribution facilities, offers an expected availability of 99.995%. That way, in the event of an outage or even data being held locally for ransom, your cloud software can simply restore your system to the last saved copy on the server.

2.) Increased mobility when recruiters need it most
The current state of the market makes each placement a competition to see which staffing company has the quickest reflexes. Recruiters and sales teams that are tied to their desks are at a serious disadvantage. Especially when the competition can update their CRM and quickly contact clients and candidates on the go.

By using the right cloud staffing software, staffing companies improve their ability to move quickly across locations. Recruiters with the ability to contact candidates anytime, anywhere expand their ability to close placements when candidates are actually available. Plus, it improves your team’s ability to conduct site visits and manage multiple leads at once. The ability available through the best cloud staffing software to access the full features of your software really makes all the difference compared to mobile apps that are an afterthought.

3.) Software Updates That Don’t Disrupt Business
Old-school enterprise software was seriously lacking when it came to updates and scalability. When new features were added, employment agencies would have to perform a full system upgrade or update their package with the provider. When it came time to upgrade, access to vital information for sales and recruiting teams would stop while you downloaded the upgraded software package. In an industry where a few hours can lose high-demand talent, any delay is unacceptable.

Cloud staffing software, as service-oriented software, rarely has the monumental changes that derail operations with each update. New features and patches are added incrementally, and changes are made on the software vendor’s servers, avoiding the longest delay to your internal systems.

4.) Cut Server-Related Expenses
On-site servers for your personal data are a huge financial burden. They take up unnecessary physical space that adds to property rental costs, raise electricity bills, require investment in hardware that is difficult to resell, and require on-site technicians to monitor, support, and repair. Unless you’re in the data center business, it’s the secondary expenses that cost far more than they’re worth. Especially when there is a cost-effective option like cloud staffing software.

With cloud options, staffing companies can scale their business to meet today’s storage demands. Your staffing software provider only makes you pay for the amount of storage space you actually use, which means no outlandish costs for unused chunks of hard drive space. In addition, the cloud software provider can spread the cost of its data center across the full range of its customers, greatly reducing the cost per file.

Get the best cloud staffing software for your money
Now that cloud software has gone mainstream, staffing companies have a multitude of options to ensure they have selected the tool that will save them the most time, money, and investment.